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Position Title: Part-Time Administrative Assistant
Reports To: Director of Finance & Administration
GENERAL SUMMARY:
Responsible for coordinating and performing a broad range of administrative functions to support NEPPA staff and the association.
ESSENTIAL JOB FUNCTIONS:
- Greetings visitors
- Assists with answering incoming calls and email, and responding to inquiries
- Assists staff with various data entry (database and spreadsheets)
- Assists with preparing for classes and/or meetings
- Manages supply inventory and purchasing, including purchases and maintenance for copier and postage machine
- Assists with incoming and outgoing mail
- Main contact for housekeeping, maintenance visits, etc.
- Assist members with purchasing merchandise
- Responsible for filing, organizing, maintaining, and managing both physical and electronic documents
- Assists with Association events, seminars, and workshops, including preparation of materials, record keeping, and associated tasks
- Perform other tasks as assigned.
EDUCATION & EXPERIENCE:
- Associate degree or equivalent experience
- 1-3 years of experience in an office environment
PREPARATION, KNOWLEDGE, SKILLS & ABILITIES:
- Must have strong proficiency with standard office computer systems, including Microsoft Office programs
- Must be able to operate a copier, postage machine and phones, including proficiency and speed in data entry
- Is comfortable, trainable, and knowledgeable in the general use of databases
- Ability to communicate effectively both verbally and in writing; to establish positive public relations for the organization, and to interact effectively with a wide variety of people.
- Ability to handle multiple tasks, exercise independent initiative, and follow up on details without direction
- Ability to maintain positive working relationships with association staff, members, and business partners, and to work effectively in a team setting
- Has dependable transportation, as there may be some required travel to other communities.
